Stop Losing HVAC Leads to Missed Calls

Currently paying for an answering service or receptionist? Add Asher — our 24/7 AI receptionist that answers your main line and routes calls to Dylan or Ashley when needed.

How does the AI actually sound on calls?

Like a real person — not a robot. Dylan and Ashley are already handling callbacks and follow-ups for HVAC companies right now. They introduce themselves as part of your team, follow your script, and handle the full conversation naturally. We also offer Asher, an optional add-on that answers your main line 24/7 so you can replace your answering service or receptionist.

Does the AI speak languages other than English?

Yes. Dylan, Ashley, and Asher automatically detect the caller's language and respond in kind — no setup required. English is the primary language, with strong support for Spanish and most other major languages.

Does it integrate with ServiceTitan?

Yes. Vectrion integrates with ServiceTitan, Housecall Pro, Jobber, and most major HVAC field service platforms. Appointments booked by the AI show up directly in your dispatch board.

What if the caller needs emergency service?

You set your own emergency criteria. If a caller reports a gas leak, no heat in winter, or whatever you define as urgent, the AI immediately routes the call to your on-call technician. No delays, no voicemail — direct transfer.

How long does setup take?

Most HVAC companies are fully live within 5 business days. We handle the phone system integration, configure the AI, and test everything before going live. No hardware to install.

What if I already have an answering service?

Vectrion typically replaces answering services at a fraction of the cost. Unlike human answering services that take messages, Vectrion AI actually qualifies leads and books appointments.

Can I try it before committing?

Absolutely. We offer a free company revenue leak audit that shows you exactly how many calls you're missing and how much revenue you're leaving on the table.

How fast will my team respond to new leads after you set this up?

The system is designed to get response times under 5 minutes. Right now, the average HVAC company takes 47 hours to respond to a new lead. Our system tracks every inbound lead — phone calls, web forms, messages — and alerts your team the moment one comes in. If a lead goes unanswered for more than a few minutes, the system flags it and triggers automated follow-up. Most companies see a dramatic drop in missed leads within the first two weeks.

What if my team is already responding fast enough?

Then the audit will confirm that — and it costs you nothing to find out. The data shows 88% of HVAC companies take longer than 5 minutes to respond. When we run the Revenue Recovery Audit, we measure your actual response times across every lead channel — not what your team reports, but what actually happens. If you're genuinely fast, the audit proves it and you walk away with useful data. If there are gaps, we show you exactly where the revenue is leaking.

What's different about this vs. hiring a marketing agency?

Marketing agencies generate leads. We recover the revenue you're already losing from leads that come in but don't convert. If your HVAC company spends $5,000/month on ads and your team takes 47 hours to respond, you're paying for leads and then losing them. We fix that gap — ensuring every lead gets contacted fast, every missed call gets recovered, and every open estimate gets followed up. We're not competing with your marketing agency. We're making sure the leads they generate actually turn into booked jobs.

Do you do lead generation? Can you get us more leads?

Not directly — and that's intentional. Generating more leads into a broken response system just means losing more leads faster. We fix the capture side first. Once your lead response, follow-up, and pipeline tracking are working, every dollar you spend on lead generation works harder. Think of it as plugging the holes in the bucket before you pour in more water.

Do you work specifically with HVAC companies?

Yes. Vectrion AI is built exclusively for HVAC companies. We focus on owner-operators running $2M–$8M in annual revenue across all 50 states. We chose to specialize because HVAC businesses have a specific revenue leak pattern: slow lead response, missed after-hours calls, and no structured follow-up on open estimates. That focus means our system, our benchmarks, and our audit process are all calibrated to how HVAC companies actually operate.

Do you work with HVAC companies outside of my state?

Yes — we work with HVAC companies across all 50 states. Our system operates fully remotely so your location doesn't limit what we can do. Whether you're in Florida, Texas, Arizona, California, New York, Illinois, or anywhere else in the US, if you're an owner-operated HVAC company doing $2M–$8M in revenue, we're set up to work with you.

How much does this cost?

There's a one-time implementation fee and a monthly retainer. We're transparent about pricing during the free Revenue Recovery Audit — that's where we show you exactly what you're losing to missed leads and slow response, and what the system costs relative to what it recovers. The audit is free and there's no obligation. We'll give you the full breakdown before you commit to anything.

What results can I expect in the first 30 days?

In the first 30 days, you'll have full visibility into your lead pipeline for the first time. You'll see exactly how fast your team responds to new leads, how many calls are being missed, which estimates are sitting open without follow-up, and where jobs are getting stuck between inquiry and booking. By day 30, you'll have a month of real data showing your response times, missed lead rate, and follow-up gaps.